Frequently asked questions

Attendance

How many papers can I submit?

Every registered author can submit and present up to two papers.

Can I attend the conference without submitting an abstract and a paper?

You can register and attend the conference without submitting and presenting a paper.

There are no differences in registration fees.

Can I submit only an abstract without submitting a full paper?

You can submit only an abstract without submitting a full paper. All abstracts will be reviewed by the Scientific Committee. You can present your accepted abstract as a presentation during the conference but it will not be published in the Proceedings.

I have registered for the conference but I will not be able to participate. Can I transfer my registration to а colleague?

In case you have paid the registration fee but you are unable to attend the conference, you can transfer your registration to someone else who will be attending the conference. You should contact the organizers to inform them in a timely manner.

I would like to cancel my registration. Can you refund my registration fee?

If you cancel your conference registration five days after payment (by 1.04.2026) – full refund, minus any applicable bank transfer fees.

From five days after payment until 30.04.2026 – 70% refund of the total amount of the registration fee, minus any applicable bank transfer fee.

From 30.04.2026 to 19.05.2026 – 30% refund of the total amount of the registration fee, minus any applicable bank transfer fees. bank transfer fee.

From 20.05.2026 – no refund.

Is the Gala dinner included in my registration?

The Gala dinner is not included in the registration fee. All participants can pay for the Gala dinner on site.

Can I pay the registration fee on site when I arrive at the conference venue?

All participants must pay by bank transfer. The deadline for the early registration fee is 1.04.2026.

All authors of accepted papers must register by 1.04.2026.

In any other cases please contact the organizers.

Travelling & stay

Is accommodation available?

All participants must take care of their accommodation.

Nessebar provides a variety of accommodation choices. The conference venue is surrounded by a lot of All-inclusive hotels, family hotels, guest houses and Airbnb within walking distance.

The closest hotel near the venue which provides all-inclusive is FESTA PANORAMA HOTEL 4*

The hotel is an all-inclusive seaside family resort that offers a variety of services and facilities for entertainment. The hotel has 248 rooms. The hotel has a Main Restaurant, Lobby Bar, Night Club, Pool Bar.

Send your requests for reservations by e-mail to sales@festahotels.com

The following reservation code must be
indicated in the request: 10ICCGIS

Prices are in EURO per room/day including VAT, use of outdoor and indoor pool and gym, wireless internet, insurance, and tourist tax.

Prices for accommodation (All inclusive) of participants in the period 13-20 June 2026

Room type	All-inclusive/day
Single room, Town view	180 €
Single room, Sea view	188 €
Doble room, Town view	200 €
Doble room, Sea view	209 €

The reservation must be guaranteed by an advance payment of 50% of the total amount for accommodation and the requested additional services. The remaining balance must be paid no later than 5 working days prior to the check-in date. For reservation requests made less than 21 days before the check-in date, a 100% advance payment is required.

Festa Hotels reserves the right to offer the requested rooms for sale for the specified event period if the advance payment is not received on time.

Changes and cancellations without penalty are accepted up to 21 days before the guests’ arrival. For cancellations made after this deadline, a penalty equal to the cost of one night will be charged.

In case of no-show, a penalty equal to 100% of the booked nights and additional services will be charged.

Is there an airport shuttle available?

There are no organized airport transfers. All participants must arrange their own transportation to the conference venue.

How can I get to the conference venue?

The main Airports in Bulgaria and the distance to Nessebar are:
Burgas Airport – 28 km, Varna Airport – 106 km, Sofia Airport – 416 km, Plovdiv Airport – 290 km.

You can take a bus from Burgas, Varna, Sofia and Plovdiv. All buses stop close to the conference venue.

The conference venue is situated in the center of the new town of Nessebar, at the “Zhulieta Shishmanova” square.

I need a visa to enter Bulgaria. Can you send me an invitation letter?

From 1 January 2025, Schengen visa holders will be able to include Bulgaria and Romania in their travel itinerary within Europe.

Please find here actual information about issuing a VISA for Bulgaria.
The information is published on the website of Ministry of Foreign Affairs of Republic of Bulgaria.

To apply for a VISA you will need to submit an Invitation Letter to the Embassy. You can receive Invitation Letter from the Conference Organizers that will confirm that you are a participant in the conference.

To obtain an Invitation Letter, you must complete all required details in the registration form. Please make sure your full name, passport number, passport date of issue, passport expiry date, and country of nationality are entered correctly and exactly as they appear on your passport.

You can receive an Invitation Letter once you have successfully completed your registration and have paid your registration fee.

Keep in mind that you should apply for a VISA no later than 1 month prior to the conference, as it takes time for VISA issuing. You may also be invited to an interview.

If you have any additional questions, please contact the Ministry of Foreign Affairs or the Bulgarian Embassy in your country.

In case of VISA refusal, the registration fee will be refunded to you. Bank charges will not be refunded.

Мy visa application was rejected. Can you refund my registration fee?

In case of VISA refusal, the registration fee will be refunded to you. Bank charges will not be refunded.

Didn't find your question?

Please feel free to contact us by email: iccgis@cartography-gis.com

We are at your disposal.